Education & Campus Operations

The shared map UK schools and universities run their estates from

Estates leads, premises managers and operations teams use Pin Drop to plot every building, residence and outdoor space, log compliance checks against location and run the termly maintenance cycle without rebuilding the plan each September.

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A campus that doesn't fit on a printed plan

A four-college multi-academy trust running 11 sites across two boroughs cannot keep the estate in a folder of CAD plans. Pin Drop holds each building, each residence, each MUGA pitch and each demountable as a pin with its asset register, its access notes and its current ticket count visible to the estates lead and the on-site premises team.

Premises checks where they get done

The morning open-up walk, the legionella temperature check, the playground inspection, the fire door log. Each one drops to the building, the corridor or the pitch where it happens. The premises manager sees the day's checks tick green from the office, and any miss flags amber by the time the bell rings.

Coordinate estates, catering and operations on one map

Estates, cleaning, catering and security each look at the same campus from different angles. Pin Drop lets each team draw their own layer over the same buildings, so the estates lead can see the cleaning rota, the deliveries window and the security patrol route in one workspace without owning all of them.

An OFSTED inspection trail you actually want to show

Safeguarding records, premises compliance, fire safety and asbestos management all sit on the building they belong to. When OFSTED or the FE Commissioner asks for the trail, the answer is a map walk and a few exports rather than a panicked Friday afternoon. The DfE Good Estate Management for Schools framework lines up with how the data is already structured. Rated 4.7 out of 5 from over 1,400 reviews.

From the morning open-up to the open evening

A school estate runs to a different clock from a commercial building. The morning starts at 06.45 with an open-up walk, the day is structured by lessons and break duty, the afternoon ends with a lock-down sweep, and the year is punctuated by holiday periods when the estate team takes back the building for the work that cannot happen with students in. Pin Drop holds the rhythm. The summer turnaround at a sixth-form college, with three weeks to redecorate four blocks, replace 80 fire doors and bring a new IT classroom into service, becomes a map of zones with start dates, contractor responsibilities and sign-off pins. The open evening at a state secondary, with parents arriving in waves and 30 staff running tours, becomes a map of routes, way-finding pins and steward locations. Both run from the same workspace. Pin Drop is rated 4.7 out of 5 from over 1,400 reviews.

Open day, term turnaround and the inspection week

Map buildings, residences and outdoor spaces

Pin every block, residence, sports pitch, plant room and demountable. Sub-pins handle the riser cupboard, the asbestos register location and the fire panel.

Run premises, compliance and reactive jobs

Daily checks, weekly fire alarm tests, termly inspections and one-off reactive tickets all attach to the building. The mobile app works offline so the caretaker in a basement plant room has the latest checklist with no signal.

Plan multi-site visits across the trust

A trust estates lead working across 11 sites can sequence a Tuesday into a sensible loop, log time at each site and arrive at the next one with the building's records already loaded.