Service Charge Audits

Pin every invoice, every receipt, every query

Block managers, leasehold managers and ARMA members use Pin Drop to keep annual service charge reconciliations, contractor invoice evidence and tenant queries attached to the exact block they describe.
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BEST OF 2013
& Editors Choice
Rated 4.7/5
Based on 1.4k+ ratings
FEATURED APP
162 App Stores
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Reconciliations pinned to the block
Every budget line is a structured pin. Contractor, invoice reference, scope and date attach to the pin, not to a folder on a shared drive.
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Invoice evidence without the hunt
Photograph works completed on site next to the invoice and pin the two together. Auditors see the exact work behind every line item.
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Tenant queries that stay current
Leaseholder questions, section 20 notices and responses pin to each block. Nothing falls between budget, contractor and tenant.
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Transparency packs in one place
Year-end packs compile from pinned evidence automatically. Leaseholders see the invoices, photos and contractor notes behind every charge.
Built for ARMA block managers

Service charge audits work better when every invoice is a pin

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The shared map for service charge audits

A single mid-size block can carry a hundred invoices a year across cleaning, grounds, lifts and major works. Managers lose hours to invoice folders that nobody can search, reconciliations that argue with the bank statement and leaseholder queries that go unanswered for months. Pin Drop pins every invoice once and keeps every receipt on the pin, where it belongs.
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Structured budget records
Budget heading, contractor, scope, invoice reference and approval trail. Every field you would record in an ARMA reconciliation, captured on the pin.
Evidence capture in the block
Photograph works completed, match to invoice and log variances on site. Outputs feed into the reconciliation workbook automatically.
Tenant and section 20 context
Attach leaseholder queries, section 20 notices and consultation responses to each block. Statutory dates visible at a glance.
Pin Drop mobile app showing a list of work locations on a map, including construction sites, offices, and venues with tasks, tags, and recent updates.
Testimonials

Used by block managers and leasehold managers

Managing agents producing year-end reconciliations and section 20 consultations rely on shared, location-based invoice records to keep audits defensible and leaseholders informed.
“Inspection history organised by site strengthened our audit readiness.”
Marta Kowalska
Compliance and Estates Lead
“Having property data tied to location gives us better strategic insight across regions.”
Amara Singh
Acquisitions Lead
“Apiary zones are now organised across properties in one operational view.”
Amina Farah
Agricultural Land Coordinator
Rated 4.7/5
Based on 1.4k+ ratings
See it in action
Guided walkthrough

See how service charge audits work in practice

Walk through a real reconciliation and see how every invoice, every photo and every tenant query stays pinned to the exact block it describes.